The 3rd Call for Proposals

The 3rd Call for Proposals is now open. Applications can be submitted from 21.9. until 21.12.2018 at 1600 Finnish time. The applications must be written and submitted in a web-based project administration system PROMAS.

On this page you find a link to PROMAS, instructions, some templates for annexes of your application, and some other documents that you may find necessary.

PROMAS is the application and monitoring system of Kolarctic CBC (and two other programmes). 

GUIDELINES for the 3rd Call for Proposals includes the information that you need to know when making and submitting an application.
FINAL Guidelines_3rd CfP_updated 14.11.18
The updated parts concern the
– assessment schedule and
– the Thematic Objectives (TO 7 and 10 projects are most welcome!)

FINAL Guidelines RU – Руководство для заявителей_обновлено 14.11.18
FINAL Guidelines 3rd CfP FI_updated 14.11.18

Annex A of an application: Budget specification template_Update 18.12.2018
Annex B of an application: Logical Framework Matrix
Annex D of an application: State co-financing or Norwegian Kolarctic financing form
Annex E of an application: Partnership Statement
Annex F of an application: Result indicators
Annex J of an application: Financial capacity figures form

Note that PROMAS will be open for new applications on 21st September, 2018
PROMAS manual for applicants 3rd Call
Руководство по использованию системы PROMAS 3-й раунд подачи заявок

The applicants are advised to get to know the conditions of Kolarctic CBC financing. They are stated in a Grant Contratc Annex II Conditions:
Conditions applicable to Grant Contracts upd May 2018


Administrative and eligibility checklist: the Managing Authority uses it in making a preliminary check of your application, during the first days after the Call for Proposals has been closed.
Administrative and eligibility checklist 3rd Call

Evaluation Grid: in the assessment of an application, the Regional Assessment Groups give their points to the relevance, quality and capacity of the proposed project.
3rd call Evaluation grid

Partnership Agreement Checklist: All project that are approved to the programme, must sign a Partnership Agreement between the Lead Partner and the Partners, before a they can get a Grant Contract with the MA. Based on experiences and legislation, the Managing Authority has drawn up a Partnership Agreement checklist that might help in preparing the Partnership Agreement.
Partnership agreement checklist update 030918

Monitoring and Evaluation Plan 
Monitoring and Evaluation Plan 2018 – 2019

Planning a project

In planning the project, your starting point must be formulating the problem or challenge that you want to solve, or the development possibility that your project will utilise. Second, find an answer to the question “how would the Kolarctic CBC programme region benefit from this project?” Remember also to involve project partners in the planning.
All projects shall support the selected Priority axis and at least one Thematic Objective and guarantee the clear contribution to ENI CBC objectives, bring benefits to the core area of the Programme, have cross-border impact, comply with the Programme objectives as well as EU, national and regional policies.
In planning a project, the guidance in may be helpful to you. It is a site established by TESIM (Technical Support to the Implementation and Management of ENI programmes). The site also offers advice about partnership, budget etc.



Who can apply?

A project must have one Lead Partner and minimum one Partner. Formally, any legally registered organisations can act as Lead Partners or Partners.

Geographical requirements:

The programme region consists of:

In Norway: Nordland, Troms and Finnmark counties
In Sweden: Norrbotten and Västerbotten counties
In Finland: Lapland,  and Oulu Region
In Russia: Murmansk and Arkhangelsk regions, Nenets autonomous district, Republic of Komi, republic of Karelia

At least one Partner or the Lead Partner must be from the participating Member State (Finland or Sweden) and at least one Partner from the Russian Federation. Partners from Norway may participate as equal Partners.
Kolarctic CBC may finance bilateral projects between Norway and Russia, in cases when the there is no possibility for the project to find a relevant Partner from Finland or Sweden, and the project activities concern oil and gas industry or fisheries.
National level public entities based in Helsinki, Moscow, Oslo and Stockholm can act as project Partners if they do not have units in the Programme area. Partners from outside of the programme area can participate as equal partners, when the project activities support Barents cooperation or Euro-Arctic development.


The Kolarctic CBC programme will not provide 100% grant to the projects. Every project shall provide own funding for the project implementation. Own contribution shall be at least 10 % of the total project budget, for some projects a higher share of own contribution may be required.
In addition to own contribution, project partners in Sweden and Norway must find national co-financing from national sources.


A Call for Proposals is usually open for 2-4 months. During the period, the applications must be written in English and submitted using the electronic application and monitoring system PROMAS.

 A Grant Application consists of:
 – an application in the PROMAS system and
 – its annexes.

The handling, assessment and decision-making about the projects to be financed, will take minimum about 3 months. After this, the Managing authority checks the approved projects’ budgets and project plans more carefully. The Lead Partner and the Partners must write and sign between them a Partnership agreement, unless they already have one.
After this, and some other minor formalities, the Lead Partner and the Managing Authority can sign between them a Grant Contract (= contract on financing the project).

Partner Search

Kolarctic CBC Partner Search

Kolarctic CBC Partner Search is the tool that helps you to find suitable partners for your project. Explore the project ideas and organisations’ profiles that are searching for the partners. Use the filters to modify/refine your search. You can also add your organisation to Partner Search. Check it out!

Kolarctic CBC Partner Search

Project Portal


This portal contains information on projects that have been financed in the framework of the cross-border cooperation programmes in Finland and Russia, and in the case of Kolarctic/Barents region, also in Norway and Sweden. Content of the portal will be further completed by adding more projects from the previous programming periods. Projects financed from the CBC 2014–2020 programmes are added after contracting.

You can filter projects by selecting keywords and criteria, or view all the projects. You can choose several search criteria from the same category by opening the menu again.

Visit page >>

KEEP Database


KEEP is the most comprehensive source of integrated information on the projects and partners of Interreg, Interreg IPA cross-border and ENPI/ENI cross-border cooperation programmes.
The database covers the 2000-2006 and 2007-2013 periods and will also include the 2014-2020 period.
With all the information it contains, KEEP can be used for many purposes. Future lead partners can look for partners. Local, regional and national politicians can seamlessly detect opportunities for future projects… And these are just two of the many possibilities KEEP holds. Refer to FAQ to understand how you can best take advantage of KEEP. Also refer to FAQ (questions regarding data) to understand how data is collected, processed and published in KEEP.



CORDIS is the Community Research and Development Information Service.
Successful projects depend on interaction and cooperation between partners. The CORDIS Partners Service lets you take a hands-on approach to a wide range of activities related to getting support, building projects and finding opportunities. The service is also a unique place to find and create cross-disciplinary networks and groups to pursue new projects.
Bringing together official calls from the European Commission, social media tools, information aggregation technology, news from CORDIS and the power of user-created content, the Partners Service helps you save time and energy … while reaching thousands of your peers across Europe and beyond.