Instructions and manuals
Read the instructions and manuals given by the Kolarctic CBC on this website. These instructions contain documents such as the Guidelines for the 4th Call for Proposals, templates of the annexes, PROMAS Manual and Administrative checklist. Detailed list of the documents is provided in the Documents-section on this page.
Registering your proposal
Go to PROMAS and register for the 4th Call for Proposals. Follow the instructions given in the PROMAS manual to login (p.4-7).
Filling in and submitting your application
Login to PROMAS and click the Fill the application form. Fill in the application in the PROMAS. The application shall be filled in carefully, according to steps given in the PROMAS Manual (p.11-25).
Please note that the application process for the 4th Call for Proposals has been simplified and you do not have to fill in all the parts found in PROMAS. Detailed sections to be filled in, can be found from the guidelines to the 4th Call for Proposals, Section 6.2: The Content of an application in PROMAS (p.22-35). See also guidelines, section 6.3: Submission procedure of a Grant application p.35-37).
After you have filled in all the required questions defined in the guidelines, upload all required annexes to your application. A completed application with all required uploaded Annexes shall be submitted to the Managing Authority in the PROMAS system prior to the deadline. Once submitted in the PROMAS, the application can no longer be changed.
After you have submitted the application in PROMAS, print it out and sign it. (The signature must be that of an authorized representative of the Lead Partner organisation.)
Mailing the original copy
After you have submitted your application to PROMAS within the required deadline of 31.3.2020 16.00 (EET), send the one original copy to the Managing Authority by the deadline of 3.4.2020. The mailed copy of the application should have a post stamp on its envelope, dated 3.4.2020 at the latest (For other delivery options, such as hand delivery to the Branch offices, please see page 36 of the Guidelines).
Do not attach any annexes in the envelope, except the original signed Annexes D and E, if they are available to you on the date of the deadline. The original signed annexes D and E must though be sent to the Managing Authority as soon as they are available (PROMAS Manual p.24-25 & Guidelines p.34-37).
Please note that the co-financing for the entire project period must be confirmed in writing at least 4 weeks before the application is processed in the Joint Monitoring Committee.
(For the options of delivering the signed hard copy of your application to the Managing Authority, please see: Guidelines p. 36-37.)
The printed and signed application shall be sent to the following MA’s postal address:
Lapin liitto/ Kolarctic CBC programme
Hallituskatu 20 B
Write the name of the Call, name and address of the Lead Partner, and text in Finnish “EI SAA AVATA” (Do not open) in the upper left corner of the sealed envelope.
Assessment of the application
After submitting your application, it will go through Administrative and eligibility check, Quality and Relevance evaluation and decision making and approval. For indicative timetable for the 4th Call for Proposals selection procedure, see Guidelines p.40-41.