A project must have one Lead Partner and minimum one Partner. At least one Partner of these must be from the participating Member State (Finland or Sweden) and at least one Partner from the Russian Federation. Partners from Norway may participate as equal Partners.

Partners from the core regions, the adjoining regions and from the major social, economic and cultural center can participate in the Programme implementation as equal Partners.

Bilateral projects between Norway and Russia may be implemented in cases, when there is no possibility to find a relevant Partner from Finland or Sweden and when the project activities concern the oil and gas industry or fisheries.

National level public entities based in Helsinki, Moscow, Oslo and Stockholm can act as project Partners if they do not have their structural units in the Programme area.

The partners from outside of the Programme area can participate as equal partners, when the project activities support Barents cooperation or  Euro-Arctic development.

Partners can be e.g.

  • public authorities
  • municipalities
  • joint municipal boards
  • public utility companies
  • chambers of commerce
  • organisations and associations
  • education institutions
  • research institutes
  • private companies and non-profit organisations

All Partners must be legally registered organisations.


Programme will not provide 100% grant to the projects. Every project shall provide own funding for the project implementation. Own contribution shall be at least 10 % of the total project budget, for some projects a higher share of own contribution may be required.

Project funding consists of the Programme financing, other national co-financing and own contribution.

EU financing comes from the EC budget and that is allocated to the projects via the Managing Authority. Norwegian Kolarctic financing corresponds to EU financing and is awarded to project Partners from Norway.

In Finland and Russia the state co-financing is part of the combined Programme Financing and is applied from the Managing Athority. In Sweden and Norway the co-financing is applied from the national financiers.

Call for Proposals

A Call for Proposals is usually open for 2-3 months. During the period, the applications must be written and submitted using the electronic application and monitoring system PROMAS. After this, the handling, assessment and decision-making about the projects to be financed, will take about 3 months. After this, the Managing Authority must, in cooperation with the Lead Partners, once more check and confirm the project budgets. The Managing Authority must also check that the project partners have a Partnership Statements and Partnership Agreements. After this, a Grant Contract can be signed between the Managing Authority and the Lead Partner.

The 3rd Call for Proposals will be launched on 3 May 2018 and closed 28 September 2018.

All projects shall support the selected Priority axis and at least one Thematic Objective and guarantee the clear contribution to ENI CBC objectives, bring benefits to the core area of the Programme, have cross-border impact, comply with the Programme objectives as well as EU, national and regional policies.

It is good for you to know that Partnership Statements and Partnership Agreements are needed from all project partners. Start arrangements to get them!

Grant application

The Grant application consists of:

  • Full application in the PROMAS system and
  • its Annexes.

The Grant application must be completely filled in in English in the PROMAS.

The following Annexes are the part of the Grant application:

  • Annex A: Budget specification
  • Annex B: Logical framework
  • Annex C: The registration certificate of Partners (Lead Partner and Partners)
  • Annex D: State co-financing or Norwegian Kolarctic financing form
  • Annex E: Partnership Statement
  • Annex F: Result indicator
  • Annex G: Decision (copy) of the state aid granted within de minimis conditions (if applicable. NOTE! There is no ready-made template)
  • Annex H: Building permit or any other permits needed for implementation of the project (if applicable. NOTE! There is no ready-made template)
  • Annex I: Specification of Infrastructure Investment (if applicable. NOTE! There is no ready-made template)

Templates for the Annexes you will find in the Documents for applying

Guidelines for applicants

Use of Euro
When preparing the project budget Annex A: Budget specification, as an exchange rate Lead Partners and Partners shall use the latest rate monthly published in InforEuro: 


PROMAS is an electronic programme management system which is used during the whole project cycle. Project partners should use the system when submitting Grant applications, reports, payment requests, amendment requests etc. The Managing Authority uses it for requesting additional information from the applicant, approving reports and making payment orders. In addition to the electronic version, certain documents have to be submitted also as a signed hard copy.

The Lead Partner fills in the application in the PROMAS system. Lead Partner applies for a username and password to each project separately; the username is application-specific. User rights can be applied from the system while the Call for Proposal is opened.

PROMAS manual for applicants you will find in the Documents for applying

Visit PROMAS >>

Partner Search

Searching for partners? See the links to Project databases to find the suitable cooperation partners for your project.

Kolarctic CBC Partner Search


Kolarctic CBC Partner Search is the tool that helps you to find suitable partners for your project. Explore the project ideas and organisations’ profiles that are searching for the partners. Use the filters to modify/refine your search. You can also add your organisation to Partner Search. Check it out!

Kolarctic CBC Partner Search

Project Portal



This portal contains information on projects that have been financed in the framework of the cross-border cooperation programmes in Finland and Russia, and in the case of Kolarctic/Barents region, also in Norway and Sweden. Content of the portal will be further completed by adding more projects from the previous programming periods. Projects financed from the CBC 2014–2020 programmes are added after contracting.

You can filter projects by selecting keywords and criteria, or view all the projects. You can choose several search criteria from the same category by opening the menu again.

Visit page >>

KEEP Database


KEEP is the most comprehensive source of integrated information on the projects and partners of Interreg, Interreg IPA cross-border and ENPI/ENI cross-border cooperation programmes.
The database covers the 2000-2006 and 2007-2013 periods and will also include the 2014-2020 period.
With all the information it contains, KEEP can be used for many purposes. Future lead partners can look for partners. Local, regional and national politicians can seamlessly detect opportunities for future projects… And these are just two of the many possibilities KEEP holds. Refer to FAQ to understand how you can best take advantage of KEEP. Also refer to FAQ (questions regarding data) to understand how data is collected, processed and published in KEEP.



CORDIS is the Community Research and Development Information Service.
Successful projects depend on interaction and cooperation between partners. The CORDIS Partners Service lets you take a hands-on approach to a wide range of activities related to getting support, building projects and finding opportunities. The service is also a unique place to find and create cross-disciplinary networks and groups to pursue new projects.
Bringing together official calls from the European Commission, social media tools, information aggregation technology, news from CORDIS and the power of user-created content, the Partners Service helps you save time and energy … while reaching thousands of your peers across Europe and beyond.